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Manuals | March 17, 2016

In-Country Management and Distribution of Long Lasting Insecticide-Treated Nets: A Logistics Guide for Implementers (Second Edition)

Catholic Relief services has created In-Country Management and Distribution of Long Lasting Insecticide-Treated Nets: A Logistics Guide for Implementers to share the insights and expertise gained from the experience of Long-Lasting Insecticide-treated Nets (LLINs) distribution campaigns and to offer advice to the community of practitioners, especially those familiar with U.S.-funded food assistance programs, in the efficient management and successful distribution of LLIN or other similar products. This guide offers simple methodical procedures and tools for supply chain management (SCM) from initial planning to final distribution and reporting. Organizations with experience managing Title II food assistance commodities will find this guide especially familiar and simple to follow, because the principles and tools for managing Title II commodities are similar to those required for managing LLIN distribution programs, particularly when the distribution is continuous.

  1. List of Acronyms
  2. Introduction
    1. Context
    2. Intended Audience
    3. Organization of this Guide and Disclaimer
  3. Planning
    1. Plan of Operation
    2. Detailed Implementation Plan
    3. Estimating Human Resources Needs
    4. Defining and Estimating LLIN Needs
      1. LLIN Specifications
      2. LLIN Quantification
    5. Budgeting for LLIN Logistics
    6. Planning the Supply Chain
      1. SCM Sequencing and Pipeline Planning
      2. Internal Transport, Storage and Handling (ITSH)
    7. Information Management and Accountability
      1. Information Management
      2. Project Monitoring and Accountability
  4. Implementation
    1. Macro Planning: SCM DIP
    2. Partnerships and Contracts
      1. Grant Agreement (Resources Transfer Authorization)
      2. Agreements with Implementation Partners (Partnership Agreements)
      3. Contract for External Suppliers of Goods and Services
    3. Coordination and Collaboration
      1. Collaboration with Government and Local Authorities
      2. Coordination with Peer Partners
    4. LLIN Procurement and/or Acquisition
      1. International Requisition and Procurement
      2. WHO Rules and Standards for LLIN
      3. International Transport and Importation
    5. Planning for Port Discharge and Inland Forwarding
      1. Port Receipt Process and Documentation
      2. Inland Transit Contract and Process
    6. Port Discharge
      1. Transit Intermediaries and Their Roles
      2. International Transit and Customs Clearing Documents
    7. Inland Transit
      1. Transit Intermediaries and Their Roles
      2. International Transit and Customs Clearing Documents
    8. In-Country Receipt, Storage and Inventory Management
      1. Clearing Customs
      2. Receiving Consignments
      3. Primary Storage: Requirements and Best Practices
      4. Inventory Management: Principles, Procedures and Documentation
    9. Dispatch to Secondary Storage and Distribution Points
      1. Estimating requirements for each distribution point: Micro-planning
      2. Estimating transport requirements by corridor and scheduling internal transport
      3. Temporary storage at FDP
      4. Managing returns and redeployments
    10. Distribution
      1. Micro-Planning
      2. Distributing Vouchers and Identifying Recipients
      3. Distributing LLIN
      4. Distribution Point Resources Accounting
    11. Post-Distribution Monitoring, LLIN Hanging and User Briefing
      1. Post-Distribution Monitoring
      2. LLIN Hanging and User Briefing
  5. Information Management and Accountability
    1. Recipient and Inventory Status Reporting
    2. Managing Losses and Claims
    3. Information Management and Accountability
  6. Resources
    1. Detailed Implementation Plan (Annex 1)
    2. Quantification (Annex 2)
    3. Pipeline (Annexes 3.1 and 3.2)
    4. Micro-Plan (Annex 4)
    5. Storage and Dispatch Plan (Annex 5)
    6. Detailed Transport Plan (Annex 6)
    7. SCM and Recipient Status Report (Annex 7)
    8. Damaged or Misused Commodity Report (Annex 8)