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Manuals | May 3, 2017

Agricultural Fair And Voucher Manual

This manual provides the technical and operational knowledge for planning, implementing, monitoring and evaluating agriculture voucher fairs. The manual covers various types of agricultural fair and voucher programs including Seed and Voucher Fairs or SV&F, Diversity for Nutrition and Enhanced Resilience or DiNER fairs, livelihood fairs, and vouchers tied to agro-dealers. Livestock and commercialization fairs will not be covered specifically, though many of the same principles and tools covered in the manual could be applied to them. Throughout the manual, we will refer to the events by the generic term “fairs”; however, we will specify which type of fair when necessary. Keep in mind that most agricultural fairs revolve around seed, so seed choice and seed-related issues will be emphasized throughout the manual.

Although the manual will provide guidance on the technical substance and logistics related to fairs, there are numerous programmatic issues that need to be thoroughly considered, and decisions to be made, in order to move forward with the planning aspects.

SECTION 1: INTRODUCTION

1.1 What is the purpose of this manual?

1.2 Why should I read this manual?

1.3 When should I read this manual?

1.4 Who is the intended user?

SECTION 2: UNDERSTANDING THE “BIGGER PICTURE”

2.1 Background of fairs: history

2.2 Assessments to understand the context

2.2.1 Agricultural assessments

2.2.2 Nutrition assessments

2.2.3 Gender analysis

2.3 Expected goals

2.4 Integration with other activities

2.5 Special issues to consider throughout the process

2.5.1 Seed

2.5.2 Nutrition

2.5.3 Gender

2.5.4 Literacy and language

2.5.5 Information and Communications Technologies for Development (ICT4D)

SECTION 3: PRE-EVENT PLANNING PROCESS

3.1 Before you begin

3.2 Timeframes

3.3 Stakeholders

3.4 Fairs decisions

3.4.1 Number of fairs

3.4.2 Fair location and timing

3.5 Staffing

3.6 Training

3.7 Seed decisions

3.7.1 Seed choice

3.7.2 Seed sources

3.7.3 Seed quality screening

3.7.4 Seed packaging

3.7.5 Seed pricing

3.8 Nutrition decisions

3.9 Gender decisions

3.10 Voucher decisions

3.10.1 Voucher value

3.10.2 Voucher denominations

3.10.3 Voucher design

AGRICULTURAL FAIR AND VOUCHER MANUAL iii

3.11 Beneficiaries

3.11.1 Village selection process

3.11.2 Selection criteria

3.11.3 Beneficiary finalization

3.11.4 Beneficiary sensitization

3.11.5 Beneficiary registration

3.12 Vendors

3.12.1 Vendor assessment

3.12.2 Vendor typology

3.12.3 Vendor selection criteria

3.12.4 Vendor finalization

3.12.5 Vendor registration

3.12.6 Vendor sensitization

3.12.7 Vendor payment process

3.13 Monitoring and evaluation or M&E

3.14 Other logistical issues

SECTION 4: THIS IS IT! EVENT DAY

4.1 Transport

4.2 Staffing

4.3 Setting up

4.4 Vendors

4.5 Seed screening

4.6 Beneficiaries

4.6.1 Registration

4.6.2 Information session

4.6.3 Post-purchase

4.7 Vouchers

4.8 Monitoring and evaluation

4.9 Communication

SECTION 5: POST-EVENT FOLLOW UP AND EVALUATION

5.1 Follow up with staff

5.2 Follow up with farmers

5.3 Evaluation

SECTION 6: LINKING TO SUSTAINABLE DEVELOPMENT–BEYOND RECOVERY

SECTION 7: APPENDICES

SECTION 8: REFERENCES

SECTION 9: RESOURCES

9.1 CRS Specific

9.2 Other resources